What
(1) Download an archive of all of your Google data (files, emails, videos, etc...) and take it with you. (2) Transfer your files and emails to another Google account.
Who
Anyone with a district Google account (Staff, students, etc...)
Why
Graduation | Leaving or coming into the district
Google provides two methods of taking large amounts of your Google information out of your Google account. Both of these methods will be discussed in detail below, but first let us look at an overview...
Archive
|
Transfer
|
| Can take out almost anything related to your Google account (files, YouTube videos, contacts, etc…) | Can transfer Google Drive files and Gmail |
| Have fine tuned control of specific items to take out, down to individual folders in Google Drive | Can take out all of Drive, Gmail, or both |
| The archived files (typically .zip) are either sent to you via an email link, or deposited in your Google Drive, Dropbox, or Onedrive account. These files need to be unarchived before use. | The transferred files are ready to use immediately |
| Google files (docs, sheets, etc…) are converted to formats of your choosing (.docx, .rtf, etc…). They do not remain Google files. | Google files transfer to the new account as Google files. |
Archive and Download Method
Please watch the video below to familiarize yourself with the process of using Google Takeout to archive your content and move it to your personal device. The direct link to this Google Takeout page is https://takeout.google.com/settings/takeout.
Transfer Method
Please watch the video below to familiarize yourself with the process of using Google Takeout to archive your content and move it to your personal device. The direct link to this Google Takeout page is https://takeout.google.com/transfer.
