Aug 31, 2015

Making a Google Calendar Public

Problem


You would love to set up a shareable, editable district calendar through Google Calendar and want the contents to be visible to the public, even if they don't have a Google account.

Solution


Add a secondary calendar to your Google Calendar, and enable full sharing privileges.

Google Calendar can be a quick and easy way to keep track of events, homework assignments, and other school related tasks.  A single calendar can be shared with your department, team, or grade level so that everyone can add/edit events on the same calendar.  Then, this calendar can be embedded on a website for public view.  This enable, for example, a team of junior high teachers to input homework on a calendar each day and have this be visible to parents/students via their team website.

[caption id="attachment_2686" align="aligncenter" width="300"]This Google Calendar is used by the Normal West Bands This Google Calendar is used by the Normal West Bands[/caption]

The follow steps are needed in order to set a Google Calendar up in this manner.

  • Navigate to your district Google Calendar using the Apps icon (9 little squares) once you are logged into your Google account.

  • Create a new calendar by clicking on the down arrow next to My Calendars.


calnew

  • Provide a name and description for your calendar.



  • Check the Share this calendar with others box, followed by Make this calendar public.

  • Add any editors to your calendar by filling in their names in the Share with specific people section.


[caption id="attachment_2687" align="aligncenter" width="300"]Click to view original Click to view original[/caption]

  • Press Save.

  • Once your calendar loads on your main screen, click the down arrow next to it and choose Calendar Settings.


calsettings2

  • Scroll until you find the Calendar Address section, and click Change sharing settings.  Note that if you want to embed your calendar someplace later, you will find the embed code right above this section.


calsettings3

  • You can now choose the See all event details option from the sharing drop down menu.


caldetails

 

Now you can embed your calendar and tell the world about it!  Let us know how you are using Google Calendars by contacting your instructional technology coaches today.

Sean Mullins | Instructional Technology Coach

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